Services

WEDDING MANAGEMENT

This is the perfect choice for the bride who needs assistance along the way, for a bride or groom who does not want to be stressed and who needs a problem solver on their team to help ensure that their day runs smoothly. We will work with you to coordinate your chosen vendors, and develop a timeline to ensure execution of the day in a timely fashion. We will also be onsite for your wedding rehearsal as well as to meet all of the members of your bridal party and family to guide them on positioning for the day of the wedding. There will be 2 scheduled in person meetings leading up to your event to be sure that all of the details of your wedding day is just as you wish!

     Details

    • 2 Face to Face or Skype/ pre-wedding meetings to discuss any and all wedding related items to include but not limited to: décor, theme, logistics, vendor selection, timelines etc
    • 2 Scheduled Wedding Management review calls
    • Unlimited email consultations for general guidance and questions
    • Vendor recommendations as needed – review contracts of vendors already contracted
    • Monthly checklist to keep you on track with your planning
    • 30-Day Final Venue Walk Through with venue staff and all contracted wedding vendors
    • Detailed wedding day timeline production and management to include vendors, wedding party and family schedule and transportation and photography timelines
    • Coordination of ceremony and reception layout with venue and caterer (if appropriate)
    • Review ceremony and reception seating arrangements
    • Day of wedding day coverage (assistant coordinator provided if over 150 guest)
    • Confirm all event areas are set up according to plan
    • Detailed timeline of events for your wedding day to include photographer, caterer and other vendors
    • Complete vendor management on the day of so that you are stress free
    • Set up personal wedding items including signage, guest book, programs, escort cards, place cards, table names/numbers, favors, menus, toasting flutes, cake knife and server and some special items in pre-determined locations – ceremony and reception
    • Processional and recessional assistance
    • Assist and guide bridal party, family members and guests throughout the event
    • Direct all ceremony and reception proceedings including ceremony processional and recessional, photographs, grand entrance, first dance, dinner service, toasts, vendor meals, cake cutting, bouquet/garter toss, grand exit and other special activity
    • Supervise all event vendors including set-up, execution and breakdown (if within the contracted time)
    • Alleviate last minute challenges and stresses (emergency wedding kit on hand)
    • Ensure gifts have been relocated to secure area as requested by clients
    • Distribute final vendor payments and gratuities
    • Collect all personal items at conclusion of the event and distribute to designated individual
    • Help ensure that no details are missed, things are timed properly, and any early problems are solved before things start

    ULTIMATE WEDDING PLANNING

    This package is for the client who needs help from start to finish. We will walk you through the design and planning process ensuring every detail, from color palette to menu selection, using our preferred vendors.

    Details

    • 6 planning meetings to go over details, style, design
    • Attendance at vendor meetings
    • Vendor recommendations, negotiations and management
    • Venue recommendations and tours
    • Unlimited phone and email correspondence
    • Regular phone check-ins
    • Wedding etiquette advice
    • Budget management and payment tracking
    • Creation of floor plan and layout RSVP tracking on a custom spreadsheet
    • Attendance at the 30 day venue walk through
    • Coordination of all vendors and rentals
    • Wedding coordination and assistance for the entire day of the wedding
    • Detailed timeline for your wedding day
    • Vendor management on wedding day
    • Rehearsal dinner recommendations
    • Out of town guest management (hotel room blocks)
    • Distribution of final vendor payments and gratuities
    • Use of our bridal emergency kit

    Optional additional extras:

    • Other events such as bridal showers, bachelorette parties, henna ceremonies, wedding decor
    • Wedding website
    • Décor services creation of an inspiration board and plan the theme. (Actual design work is additional cost)

    EVENT DESIGN

    A La Mode Events offer full service experience that is customized and detailed oriented. We offer a comprehensive service that is inclusive of design, logistics, planning, event branding, and a personalized floor plan. We have a creative process that takes clients through their event needs as well as implementing a wow factor. With this service we coordinate with other vendors to offer a complete professional and out of the box experience.

    FULL EVENT PLANNING + IMPLEMENTATION

    A La Mode Weddings & Events plans and manages events like:

    Holiday Parties | Birthday Parties | Anniversary Parties| Galas | Fundraisers

    Corporate Events| Conferences | Launch Parties

    A LA CARTE SERVICES

    • Venue searching
    • Room Set up
    • Creation of a comprehensive Wedding Timeline
    • RSVP Management
    • Transportation assistance
    • Hotel accommodation assistance
    • Rehearsal dinner planning & management

    EVENT MANAGEMENT & PRODUCTION

    • Liaise with clients to find out their exact event requirements
    • Produce detailed proposals for events (including timelines, venues, suppliers, staffing and budgets)
    • Research venues, suppliers and contractors
    • Source and negotiate with vendors and suppliers
    • Manage and coordinate suppliers and all event logistics
    • Liaise with sales and marketing teams to publicize and promote the event
    • Manage all pre-event planning, organizing guest speakers and delegate packs
    • Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
    • Manage a team of staff, giving full briefings
    • Oversee the dismantling and removal of the event and clear the venue efficiently
    • Research opportunities for new clients and events.
    • Plan event from start to finish according to requirements, target audience and objectives
    • Come up with suggestions to enhance the event’s success
    • Supervise all staff (event coordinators, caterers etc.)
    • Approve all aspects before the day of the event
    • Ensure event is completed smoothly and step up to resolve any problems that might occur
    • Analyze the event’s success and prepare reports
    • Work with the Marketing Manager to develop brand and
    • Develop relationships with potential sponsors in order to
    • Coordinate the delivery of good practice advice to event officials
    • Develop standardized procedures for holding major events

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